Privacy policy of MathisLegalzone Advokatur

1 What is this privacy policy about?

MathisLegalzone Advokatur, Basteiplatz 7, 8001 Zurich, info@legalzone.ch (hereinafter also referred to as "we", "us") collects and processes personal data, in particular personal data about our clients, contracting parties, applicants (hereinafter also referred to as "you"). We are responsible under data protection law for the processing described in this privacy policy. We hereby inform you about this data processing.

If you provide us with data about other persons (e.g. family members), we assume that you are authorized to do so, that this data is correct and that you have ensured that these persons have been informed about this disclosure (e.g. by bringing this data protection declaration to their attention in advance).

2. for what purposes do we process your data?

When you visit www.legalzone.ch, purchase our services or products or otherwise have dealings with us, we process various categories of your personal data. Specifically, we process this data for the following purposes in particular:

• Communication: In order to communicate with you and third parties by email, telephone, letter or other means (e.g. to respond to inquiries, as part of consultation and contract processing), we process in particular the content of the communication, your contact details and the marginal data of the communication.
  
• Initiation and conclusion of contracts: With regard to the conclusion of a contract with you (e.g. purchase contract or employment contract) or your contractor or employer, we may in particular process your name, contact details, photos, powers of attorney, declarations of consent, information about third parties (e.g. contact persons, family details), contract content and date of conclusion as well as all other data that you provide to us or that we collect from third parties. This also includes data that you provide to us as part of an application process and that we collect from third parties for this purpose (e.g. professional career, training and further education, references and data from public sources such as social media).
  
• Administration and processing of contracts: We process personal data so that we can comply with our contractual obligations towards our customers and other contractual partners (e.g. suppliers, service providers, project partners) and, in particular, provide and demand the contractual services. This also includes data processing for customer support and the enforcement of contracts, accounting and public communication. For this purpose, we process the data that we receive or have collected as part of the initiation and conclusion of the contract as well as, for example, data on contractual services and the provision of services, information on reactions and financial and payment information.
  
• Security purposes and access controls: We process personal data in order to ensure and continuously improve the appropriate security of our IT and other infrastructure (e.g. buildings). This includes, for example, the monitoring and control of electronic access to our IT systems and physical access to our premises, analyses and tests of our IT infrastructures, system and error checks and the creation of backup copies by our IT partner.
  
• Compliance with laws, directives and recommendations from authorities and internal regulations ("compliance"): We may process personal data as part of compliance with domestic and foreign laws (e.g. to combat money laundering or tax obligations), self-regulations, certifications, industry standards, our "corporate governance" or similar. process personal data. In addition, data may be processed both in internal and external investigations (e.g. by a law enforcement or supervisory authority or a commissioned private body).
  
• Risk management and corporate governance: We may process personal data in the context of risk management (e.g. to protect against criminal activities) and corporate governance, including our business organization (e.g. resource planning) and corporate development (e.g. acquisition and sale of business units or companies).

3 Where does the data come from?

• From you: You provide us with much of the data we process yourself (e.g. in connection with our services or communication with us). You are not obliged to disclose your data, with exceptions in individual cases (e.g. legal obligations). However, if you wish to conclude contracts with us or make use of our services, for example, you must disclose certain data to us.
  
• From third parties: We may also obtain data from publicly accessible sources (e.g. debt collection registers, land registers, commercial registers, media or the Internet including social media, as well as real estate managers) or receive such data from authorities, your employer or client who has a business relationship with us or is otherwise involved with us, as well as from other third parties (e.g. credit agencies, address dealers, associations, contractual partners, Internet analysis services). This includes, in particular, the data that we process in the context of the initiation, conclusion and execution of contracts as well as data from correspondence and discussions with third parties, but also all other categories of data in accordance with section 2.

4 To whom do we disclose your data?

In connection with the purposes listed in section 2 , we may transfer your personal data to the following categories of recipients in particular:

• Customers and other contractual partners: this initially refers to customers and other contractual partners of ours where a transfer of your data arises from the contract (e.g. because you work for a contractual partner or they provide services for you). These recipients also include contractual partners with whom we cooperate. The recipients generally process the data under their own responsibility.
  
• Public authorities: We may disclose personal data to offices, courts and other authorities in Switzerland and abroad if we are legally obliged or entitled to do so or if this appears necessary to protect our interests. These recipients process the data under their own responsibility.
  
• Other persons: This refers to other cases where the involvement of third parties arises from the purposes set out in section 2. This concerns, for example, delivery addressees or payment recipients specified by you, third parties in the context of representative relationships (e.g. your lawyer or your bank) or persons involved in official or court proceedings. If we work with the media and transmit material to them (e.g. photos), you may also be affected. As part of our corporate development, we may sell or acquire businesses, parts of businesses, assets or companies or enter into partnerships, which may also result in the disclosure of data (including from you, e.g. as a customer or supplier or as their representative) to the persons involved in these transactions. In the course of communication with our competitors, industry organizations, associations and other bodies, data relating to you may also be exchanged.

All these categories of recipients may in turn involve third parties, so that your data may also become accessible to them. We can restrict processing by certain third parties (e.g. IT providers), but not by other third parties (e.g. authorities, banks, etc.).

5. does your personal data also end up abroad?

We process and store personal data mainly in Switzerland and the European Economic Area (EEA) and the EU, but in exceptional cases - for example via subcontractors of our service providers - potentially in any country in the world.

If a recipient is located in a country without adequate data protection, we contractually oblige the recipient to comply with an adequate level of data protection (we use the revised standard contractual clauses of the European Commission, which are available here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj? or https://eur-lex.europa.eu/legal-content/DE/TXT/PDF/?uri=CELEX:32021D0914&qid=1691474357569 ), unless the recipient is already subject to a legally recognized set of rules to ensure data protection and we cannot rely on an exception. An exception may apply in particular in the case of legal proceedings abroad, but also in cases of overriding public interests, if the execution of a contract that is in your interest requires such disclosure (e.g, if we disclose data to our correspondence offices), if you have given your consent, or if it is not possible to obtain your consent within a reasonable period of time and the disclosure is necessary to protect your life or physical integrity or that of a third party, or if the data in question has been made generally accessible by you and you have not objected to its processing.

6 How long do we process your data?

We process your data for as long as required by our processing purposes, the statutory retention periods and our legitimate interests in processing for documentation and evidence purposes or for as long as storage is technically necessary (e.g. in the case of backups or document management systems). If there are no legal or contractual obligations or technical reasons to the contrary, we delete or anonymize your data after the storage or processing period has expired as part of our usual processes.

7 What rights do you have?

You have certain rights in connection with our data processing. In accordance with applicable law, you may in particular request information about the processing of your personal data, have incorrect personal data corrected, request the erasure of personal data, object to data processing, request the disclosure of certain personal data in a commonly used electronic format or its transfer to other controllers, or withdraw your consent if our processing is based on your consent.

If you wish to exercise your rights against us, please contact us; you will find our contact details in Section 1. In order for us to rule out misuse, we must identify you (e.g. with a copy of your ID, if necessary).

Please note that conditions, exceptions or restrictions apply to these rights (e.g. to protect third parties or business secrets). We reserve the right to black out copies for data protection reasons or to supply only excerpts.

You are entitled to enforce your claims in court or to lodge a complaint with the competent data protection authority. For Switzerland, the Federal Data Protection and Information Commissioner is responsible(https://www.edoeb.admin.ch)

8. how do we process data in connection with our WEBSITE?

When you use our website, data is generated that is stored in logs (in particular technical data). In addition, we may use cookies and similar technologies (e.g. pixel tags or fingerprints) to recognize website visitors, record their behavior and identify preferences. A cookie is a small file that is transmitted between the server and your system and makes it possible to recognize a specific device or browser.

• You can set your browser so that it automatically rejects, accepts or deletes cookies. You can also deactivate or delete cookies in individual cases. You can find out how to manage cookies in your browser in the help menu of your browser.
  
• Neither the technical data collected by us nor cookies generally contain any personal data.
  
• We also use our own tools and third-party services (which may themselves use cookies) on our website, in particular to improve the functionality or content of our website (e.g. integration of videos or maps) and to compile statistics.
  
• Some of the third-party providers we use may be located outside Switzerland. Information on the disclosure of data abroad can be found in section 5.

9. technologies used

Google Web Fonts

We use web fonts from Google LLC in Mountain View, USA, on this website to display fonts uniformly. When you call up a page, your browser loads these fonts into the cache so that texts are displayed correctly. Your browser connects to Google servers, which tells Google that our website has been accessed via your IP address. Our use of Google Web Fonts serves the purpose of making our online content visually appealing. If your browser does not support web fonts, a standard font from your computer will be used.

You can find out more about Google Web Fonts here: https://developers.google.com/fonts/faq. Details on data protection at Google can be found at: https://www.google.com/policies/privacy/.

YouTube

We use embedded YouTube videos, a Google service, to enhance our online offering. In "extended data protection mode", data is transmitted to YouTube when you access a page with YouTube videos. If you are logged into your YouTube account at the same time, your surfing behavior will be recorded. Cookies are stored on your device as soon as you click on a video. This data transfer also takes place without a YouTube account. By using YouTube on our website, you consent to the processing of data by YouTube. Further data protection information can be found at Google: https://policies.google.com/privacy?hl=de.

Google Maps

This site uses the map service Google Maps, a service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

To use the functions of Google Maps, it is necessary to save your IP address. This information is usually transmitted to a Google server in the USA and stored there.

The provider of this site has no influence on this data transfer. If Google Maps is activated, Google may use Google Fonts for the purpose of uniform display of fonts. When you call up Google Maps, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly.

The use of Google Maps is in the interest of an appealing presentation of our online offers and to make it easy to find the places we have indicated on the website.

You can find more information on the handling of user data in Google's privacy policy: https://policies.google.com/privacy?hl=de.

10. contact form and e-mail contact

There is a contact form on our website that can be used to contact us electronically. If you use this option, the data entered in the input mask will be transmitted to us and stored. In addition to the specific data on the input screen, the IP address, date and time of the inquiry are collected and stored. Your consent is obtained for the processing of the data as part of the sending process and reference is made to this privacy policy. Alternatively, you can contact us via the e-mail address or telephone number provided by us. In this case, the transmitted personal data (name, contact information, request) of the user will be stored. In this context, the data may be passed on to selected third parties who are to be meaningfully involved in connection with the inquiry or contact. The data is used exclusively for processing the conversation. The data is processed in accordance with this privacy policy (Section 6).

11. how do we process data on our pages in social networks?

We may operate pages and other online presences on social networks and other platforms operated by third parties and process data about you in this context. In doing so, we receive data from you (e.g. when you communicate with us or comment on our content) and from the platforms (e.g. statistics). The providers of the platforms can analyze your use and process this data together with other data that they have about you. They also process this data for their own purposes (e.g. marketing and market research purposes and to manage their platforms), and act as their own data controllers for this purpose. For further information on processing by the platform operators, please refer to the data protection notices of the respective platforms.

We do not currently use any social platforms.

We are entitled, but not obliged, to review content before or after it is published on our online presences, to delete content without notice and, if necessary, to report it to the provider of the platform in question.

12. can this privacy policy be amended?

This privacy policy is not part of any contract with you. We may amend this privacy policy at any time. The version published on this website is the current version.

Last updated in April 2024